Food, Agriculture and Natural Resources Policy Analysis Network (FANRPAN) Food, Agriculture and Natural Resources Policy Analysis Network (FANRPAN)

Harmonized Seed Security Project Monitoring and Evaluation Workshop
Ezulwini, Swaziland
8 November 2011 - 10 November 2011

The Food, Agriculture and Natural Resources Policy Analysis Network (FANRPAN) is currently witnessing an increase in the use and practice of monitoring and evaluation (M&E) both organizationally and in its projects. This is a very interesting and exciting development at FANRPAN as the use and practice of M&E contributes to sound governance management, accountability, budgeting and most importantly learning.

It is for this reason that the Harmonized Seed Security Project (HaSSP) places an increased importance to M&E by integrating Output 6 which deals with project monitoring, evaluation, learning and communications. Other project results areas deal with: alignment of seed variety release - Output 1; alignment of phytosanitary policies - Output 2; alignment of seed certification policies - Output 3; operationalization of the realigned policies and strengthening of key stakeholders' capacity - Output 4; and strengthening the functioning of the seed certification facilities - Output 5. The initial Output 6 activities were the M&E workshops in Malawi (11-12 January 2011), Swaziland (1-2 December 2010), Zambia (13-14 December 2010) and Zimbabwe (13-14 January 2011) to develop a framework to guide the tracking of the progress of HaSSP.

From the 8 to 10 November 2011, 27 HaSSP project personnel gathered in Ezulwini-Swaziland to attend a regional HaSSP M&E workshop. The objective of the workshop was to operationalize the HaSSP M&E framework developed from the initial activity. This 3-day workshop was facilitated by Mr. Gregory Chilufya (M&E Consultant) and Dr Tshilidzi Madzivhandila (FANRPAN M&E Coordinator). Day one of the workshop focused on the review of HaSSP with regard to regional and national progress, challenges, emerging issues and lessons learnt. Day two of the workshop focused on training the participants on M&E concepts and the Participatory Monitoring and Evaluation (PM&E) approach. Furthermore, country monitoring and evaluation plans/ data collection matrices were developed. On day three, (i) the four country's data collection matrices were presented for feedback together with the overall project plan for 2012, and (ii) participants were appraised on the generic mid-term project evaluation methodology (including definition of concepts, questions asked and issues to motivate for).

This successful M&E workshop is one step in making the HaSSP M&E manual a living document, and in ensuring that project implementing partners have the skills to participate and benefit from the suggested PM&E approach. Project implementing partners will be continuously supported so that the PM&E approach forms an integral part of HaSSP in order to improve planning, maximise intended impacts and reduce unintended consequences. Most importantly, project monitoring will enable real-time evaluation during the life of HaSSP, and will allow regional and national plans to be adapted accordingly.

Participants of the HaSSP M&E Workshop

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